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Software for care-agency operations

Hospice software for the operational side of care.

HospiceApps builds focused, PHI-free tools for hospice, palliative care, home health, senior care, and assisted living teams — helping them manage contacts, volunteers, hours, on-call coverage, reports, and emergency access, without ever storing patient data.

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  • No PHI by design
  • Built for care-agency workflows
  • Nothing to install
The apps

Two focused tools. One operational philosophy.

Care Roster and Volunteer Ledger each solve one operational job care teams usually wrestle with in spreadsheets, binders, and personal phones — and both keep patient data entirely out of the picture.

careroster.hospiceapps.com Care Roster shared directory showing the people view with contacts, categories, and after-hours tags
Contacts & on-call

CareRoster

A shared contact and on-call hub for care teams.

Keep vendors, physicians, facilities, internal staff, key numbers, after-hours contacts, and on-call coverage in one shared, searchable place — so the right number is never a scavenger hunt at 2 a.m.

  • Shared directory for people, organizations, and key numbers
  • On-call rotations and “who’s covering right now”
  • Emergency screen with step-by-step call flows
  • Quick-access numbers, favorites, and printable reports
  • Microsoft 365 sync and viewer / editor / admin roles
Explore Care Roster
volunteerledger.hospiceapps.com Volunteer Ledger reports hub showing the report directory, saved presets, and scheduled email reports
Volunteers & reporting

VolunteerLedger

Volunteer records, hours, milestones, and reports — without spreadsheet chaos.

Track volunteers, hours, mileage, service areas, and recognition milestones, and produce the rosters and reports leadership and grant applications keep asking for.

  • Volunteer profiles and configurable service areas
  • Hour and mileage tracking with a full audit trail
  • Years-of-service milestones and recognition
  • Reports, CSV exports, and scheduled delivery
  • Optional volunteer self-login for logging their own hours
Explore Volunteer Ledger
Why a separate family of tools

Your EMR has a job. These tools do the other one.

Clinical documentation belongs in your EMR, governed by HIPAA and your BAA. But a lot of important work never touches a patient chart — volunteer programs, contact directories, vendor numbers, on-call coverage, emergency sheets, recognition reports, and day-to-day coordination. That work usually ends up scattered across spreadsheets, inboxes, binders, and personal phones. HospiceApps builds focused software for exactly that operational layer.

No PHI by design — no BAA required. Every HospiceApps product is built so patient data can’t enter it: no patient fields, no visit links, and visible reminders on every free-text field.

Start from the problem

What is your team trying to organize?

Pick the job in front of you — each one points to the app built for it.

Contacts & vendors

Shared directory, key numbers, on-call, and emergency contacts in one place.

Use Care Roster →

Volunteer hours

Hours, mileage, service areas, and the reports leadership keeps asking for.

Use Volunteer Ledger →

After-hours coverage

On-call rotations, who’s covering now, escalation paths, and call flows.

Use Care Roster →

Recognition & reporting

Milestones, rosters, leadership reports, and scheduled delivery.

Use Volunteer Ledger →
Shared across every app

Built beside the EMR — not inside it.

Whichever HospiceApps tool you use, the same operating principles hold.

No PHI by design

These are tools for operational workflows, not patient charts — so there’s no clinical data and no BAA to negotiate.

Focused, not bloated

Each app solves a specific agency problem well — no forced platform migration and no features you’ll never touch.

Designed for real care teams

Built around the coordinators, managers, staff, volunteers, viewers, and administrators who actually run the day.

Printable when it counts

Reports, sheets, rosters, and on-call lists are built to print cleanly — because care teams still run on paper too.

Questions

Common questions about HospiceApps

What is HospiceApps?

A family of focused, PHI-free software tools for the operational side of running a care agency. There are two apps today — Care Roster, a shared contact directory and on-call hub, and Volunteer Ledger, a volunteer hours and reporting system — and each is a companion to your EMR, never a replacement.

Does HospiceApps store patient data?

No — never, by design. No HospiceApps product has patient fields, visit records, or anywhere to attach a patient. Because nothing holds protected health information (PHI), no HIPAA Business Associate Agreement (BAA) is required. Patient care stays in your EMR; HospiceApps handles the operational work around it.

What’s the difference between Care Roster and Volunteer Ledger?

Care Roster is a shared operational directory — every contact, vendor, facility, and key number in one searchable place, plus on-call rotations, escalation paths, and an emergency screen. Volunteer Ledger manages a volunteer program — records, hours, mileage, service areas, recognition milestones, and the rosters and reports leadership and grants require. Different jobs; use either or both.

Can I use just one app?

Yes. Care Roster and Volunteer Ledger are separate products, each with its own free trial and pricing. Use one, the other, or both — there’s no requirement to adopt the whole family.

What kinds of agencies is this built for?

Care organizations of all kinds — hospice, palliative care, home health, senior care, assisted living, and similar agencies. The tools are designed around the people who run the operational side of those organizations.

Does HospiceApps replace my EMR?

No, and it isn’t meant to. Clinical documentation belongs in your EMR. HospiceApps builds focused tools for the operational work the EMR was never designed to handle.

Is there a mobile app for hospice staff?

There’s no separate app to install. Every HospiceApps product — Care Roster and Volunteer Ledger — is a web app that works in the browser on a phone, tablet, or desktop, so staff can use it on whatever device they already carry. Nothing to download, nothing for IT to manage.

What software do hospices use for volunteers and contacts?

Most hospices need two different tools here: Care Roster for shared contacts, vendors, and on-call coverage, and Volunteer Ledger for volunteer hours, mileage, and reporting. Both are HospiceApps products, both are PHI-free by design, and each has its own free 45-day trial.

What’s next

A growing family of focused care-agency tools.

Care Roster and Volunteer Ledger are the first two apps in the HospiceApps family. Future tools will follow the same principle: focused, PHI-free, practical software for the operational work care teams manage every day. We don’t announce products before they exist — each one earns its place by solving a real problem a working team brings us.

Help us pick the next one

If your team still runs part of the agency on spreadsheets, binders, or a group text, that’s exactly the kind of problem we want to hear about. Tell us what you’re tracking by hand — it might become the next HospiceApps tool.

Get in touch

Still tracking critical operations in spreadsheets?

Tell us what your agency is trying to organize. HospiceApps is built around real care-agency workflows, and we’re actively shaping the next tools in the family — a person reads every message.

Prefer email? Reach us at info@hospiceapps.com.